SthalaPulse Homestay · Platform Walkthrough

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition · 01 / 19

Overview

SthalaPulse · Homestay Edition

Built for

Multi-villa homestay operators

One system of record for villas and rooms: inventory, bookings, money, assets and staff together, instead of WhatsApp, registers and spreadsheets.

✓ Villas let whole or by room

✓ One calendar, no double-sell

✓ Income & expenditure per villa

✓ Asset & consumables register

✓ Staff, attendance & payroll

✓ Tally & Stripe integrated

Prepared by Vischari Solutions

Senior Architecture & Build

26 June 2026

Version 1.0

19 Slides

~25 minute walkthrough

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Why

The whole operation on one platform

Module map

One villa code carries everything

🛏️

Inventory & Bookings

Villas, rooms, rates. Whole-villa or per-room. One availability calendar, OTA bookings pulled in, guests and payments.

🧹

Operations & Staff

Housekeeping turnaround, maintenance tickets, asset register, consumables, plus staff roster, attendance and payroll inputs.

📊

Money & Compliance

Income and expenditure per villa, P&L, ADR/RevPAR, budgets. Licences, guest registration, GST. Tally and Stripe wired in.

The problem today: the same booking is re-keyed into a register, a WhatsApp group, an Excel sheet and the accountant's file. Numbers never agree, and it breaks as villas are added.

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Auth

Secure login, role-scoped access

Sign in to SthalaPulse

Email Password

Two-factor required for Owner and Admin roles.

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Dashboard

Your morning view

Portfolio · 8 villas · 28 rooms

Last refresh: 3 min

Occupancy

74%

+9 vs last month

Revenue MTD

₹18.4L

ADR ₹8,900

Arrivals today

6

4 departures · 22 in-house

Open tickets

3

5 rooms to clean

Occupancy · last 12 weeks

Revenue by source

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Inventory

Villas, rooms, and how they are sold

Properties · 8

Villa	Location	Rooms	Let as	Base rate	Status
Misty Ridge Villa	Coorg	4	Whole + rooms	₹24,000 / ₹6,500	Active
Cardamom House	Wayanad	3	Whole + rooms	₹18,000 / ₹6,000	Active
Backwater Bungalow	Alleppey	5	Rooms only	— / ₹5,500	Active
Tea County Cottage	Munnar	2	Whole only	₹14,000 / —	Renovation
Hornbill Villa	Coorg	4	Whole + rooms	₹26,000 / ₹7,000	Active

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Availability

One calendar, no double-sell

Misty Ridge Villa · Jul 2026

Whole-villa ↔ room lock

Unit

12

13

14

15

16

17

18

Whole villa

Booked

—

Booked

Room 1

Locked

Sold

—

Locked

Room 2

Locked

—

Sold

—

Locked

Room 3

Locked

—

Locked

Whole villa Room sold Locked by parent

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Bookings

Bookings and guests in one place

Bookings · 28 active

Ref	Guest	Unit	Dates	Source	Balance	Status
BK-2071	Arjun Menon	Misty Ridge · Whole	12–14 Jul	Direct	₹0	Confirmed
BK-2072	Priya Nair	Misty Ridge · Room 1	14–16 Jul	Airbnb	₹0	Confirmed
BK-2073	R. Krishnan	Cardamom House · Whole	15–18 Jul	Booking.com	₹9,000	Balance due
BK-2074	S. Fernandes	Backwater · Room 3	16–17 Jul	MakeMyTrip	₹0	Confirmed
BK-2075	Walk-in hold	Hornbill · Room 2	20–22 Jul	Direct	₹14,000	Tentative

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Data Entry

Create a booking

New booking

Availability checked on save

Villa

Let as

Check-in

Check-out

Guest

Rate plan

Add-ons

Advance (Stripe)

✓ Room 1 available for these dates · whole-villa product will lock automatically

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Operations

Housekeeping board

Today · 5 rooms to turn

Auto-built from checkouts

Unit	Task	Assigned	Due	Status
Misty Ridge · R1	Checkout turnaround	Lakshmi	11:00	Done
Misty Ridge · R2	Checkout turnaround	Lakshmi	12:00	In progress
Cardamom · Whole	Deep clean + linen	Suresh	13:30	In progress
Hornbill · R2	Pre-arrival check	Devi	14:00	Pending
Backwater · R3	Inspection sign-off	Manager	15:00	Pending

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Maintenance

Service requests, raised three ways

Maintenance · 3 open · 4 scheduled

Recurring-fault flag on

In every room QR INTAKE

Scan to report an issue

Misty Ridge Villa · Room 2

No app, no login. The guest's report lands straight in the maintenance queue and alerts the caretaker.

Geyser not heating · Hornbill R2

Room QR · guest

Vendor: Anil Electricals

⚠ 3rd fault in 60 days · recurring

Open

Leaking tap · Backwater R3

Staff app · Suresh

Vendor: City Plumbers · est. ₹600

In progress

Pool cleaning · Misty Ridge

Auto · preventive

Every 7 days · next 28 Jun

Scheduled

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Staff

Staff, attendance and payroll inputs

Staff · 14 · today's roster

Name	Role	Villa	Today	OT	Advance
Lakshmi P.	Housekeeping	Misty Ridge	Present	1.0 h	₹2,000
Suresh K.	Caretaker	Cardamom	Present	—	—
Devi R.	Housekeeping	Hornbill	Present	0.5 h	—
Joseph M.	Cook	Backwater	Leave	—	₹5,000
Ramesh S.	Driver	Pool	Present	2.0 h	—

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Assets

Asset register and consumables

Misty Ridge Villa · assets & stock

Per villa & per room

Asset	Location	Warranty / AMC	Condition
Split AC 1.5T	Room 1	AMC to 03/27	Good
Geyser 25L	Room 2	Warranty exp.	Under repair
Refrigerator	Kitchen	Warranty 11/26	Good

Linen sets

9

below min (12)

Electricity

2.1

units/sqft vs 1.5 base

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Finance

Income, expenditure and per-villa P&L

P&L · June 2026

Synced to Tally

Revenue

₹18.4L

Expenditure

₹9.7L

RevPAR

₹6,600

GOP

47%

Net contribution by villa (₹ lakh)

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Compliance

Licences and guest registration (India)

Document vault · expiry alerts

India module

Document	Villa	Expires	Status
Homestay registration	Misty Ridge	14 Sep 2026	Valid
Fire NOC	Cardamom	02 Jul 2026	Expiring
GST filing	Portfolio	Monthly · 20th	Filed
Food licence (FSSAI)	Backwater	11 Jan 2027	Valid
C-Form (foreign guest)	Hornbill · BK-2068	On check-in	Submitted

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Access

Roles and scoped visibility

Permissions · role × capability

Scope applies to every module

Role	All villas	Bookings	Finance	Staff & payroll	Compliance
Owner / Admin	✓	✓	✓	✓	✓
Area manager	Cluster	✓	View	✓	View
Property manager	One villa	✓	View own	Own villa	Own villa
Staff	—	—	—	Own tasks	—

A property manager never sees another cluster's data. The same scope applies to every report and export.

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Mobile

Works on the phone, even off-signal

Misty Ridge · Today

Arrivals

2

To clean

3

In-house

5

Tickets

1

My tasks

R1 turnaroundDone

R2 turnaroundNow

Linen stock countOffline ✓

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Scope

Items to confirm and scope settled

To close in one session

~1 hour

OTA inward method: channel-manager API, email-parse, or manual entry first. Note: inward-only sync does not push availability back, so the same room on two channels can still be double-sold at source.
Priority villas for pilot: which 2–3 properties to configure first.
Rate-plan rules: season windows, weekend uplift, min-stay per villa.
Tally setup: ledgers, GST groups, and sync cadence.
Staff & payroll: pay components and whether payslips are generated here or in Tally.

Settled: own villas only (no owner portal) · India-only, per-country compliance modules · product name SthalaPulse · one-way inward OTA sync · payments via Stripe · two-way Tally integration · service requests via staff app, auto-generation and a no-login room QR form.

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Roadmap

From sign-off to go-live

Phased rollout

Proof-gated, not calendar-driven

Phase 01

Sign-off

Confirm workflow, roles, modules and the five open decisions in this deck.

Phase 02

Pilot config

Set up 2–3 villas: rooms, rate plans, staff, assets, Tally and Stripe.

Phase 03

Run & prove

Live bookings, housekeeping and P&L on the pilot villas; refine from real use.

Phase 04

Roll out

Onboard the rest of the portfolio with the proven configuration.

VISCHARI SOLUTIONS

SthalaPulse · Homestay Edition ·

Approval

Sign-off

Workflow approval signature

By signing below, the undersigned confirm that the workflow described in this walkthrough is a true representation of the process to be supported, and that the proposed roles, permissions, dashboards and reports are acceptable.

For the Operator

Name

Designation

Date

For Vischari Solutions LLP

Name

Designation

Date